OmniState: A Better Look at State Insurance Department Web Sites

Need help finding, keeping track of, and managing the information published on State Insurance Department web sites? Designed specifically for the insurance industry to deal with the growing volume and complexity of information showing up on State insurance department web sites, this innovative new service provides quick access to the information and tools you need to manage your business.

With OmniState from Platinum Compliance on your side, you'll access time-critical compliance information quickly by using our filters and our unique information management tools.

• Comprehensive and Consistent. OmniState gives you a single, well-organized repository of all the insurance-related information provided by the States on their public web sites. For every State, OmniState presents the information in a consistent format, and OmniState Indexers have classified every document with one or more of our Topics. So you'll never get lost on a State's web site again. You'll never wonder whether you've looked in every possible place.
• Always Up-to-Date. Using proprietary, automated processes, OmniState surveys every State web site on a regular schedule, quickly identifying and analyzing new and changed documents. (Our systems are actually better than humans at following every link, finding every document and bringing it back for review. These processes actually compare the prior version and the current version of every HTML page, every PDF, every Word and Excel document... everything! Word for word, line by line.) When changes are discovered, our Indexers review the changes, determine whether they are significant, determine which of our Topics apply, and then post the changes to our database. Information about those changes is then rushed to our subscribers as E-Mail Alerts, and published on the OmniState site.
• On-Target. By letting you set the States and Topics you are interested in, the OmniState web site and E-Mail Alerts bring you just the information you need... with none of the information overload that can get in the way.
• Information Management, as well. More than just information, OmniState provides you with the tools you need to manage this information. Using our online "folder" system, you can move documents from "Unread" to "Reviewed," and from "Reviewed" to "Implemented." (For those documents that satisfy your State and Topics settings, but which aren't important to your business at this time, we've even provided an "Ignored" folder.) Regardless of how you file a document, you can always retrieve it and move it to another folder.

The site is easy to use.

• You log on to the site. (The first time you log on, you establish your States and Topics preferences by using the online checklists.) While your company may subscribe to most or all of the States, you can choose to monitor only those States which interest you. Your selections do not affect any of the other users within your organization.
• Select the way you want to work with your information.
  • For example, select My States and you will see a set of online folders of all the documents for your selected States in one place - organized by States. These can be filtered down by using Topics.
  • Alternatively, select My Topics, and you'll see an online binder of all the documents for your selected States - organized by Topics. These can be filtered down by using States.
• The status of a document starts out at "Unread," in the Unread folder. Then, as you work through the document and make whatever changes in your procedures are necessitated by the document, you can change the status for that document to Reviewed, Implemented or Ignored, depending on what you've done about that particular document and its requirements. (Remember: You always have access to any document, even those you've chosen to Ignore... just click on that tab and there it is. The tabs/folders simply help you manage the documents better.)

If you want to see all the documents you have not yet reviewed, you select the Unread folder, and you'll see all the new documents that are related to the Topics you've previously selected.

You just click on the link and you are reading that document off the State's site. We always link to the State sites so you are assured that you are always getting the most up-to-date documents possible.

Leave the hard work to us. Our automated processes visit all the State websites on a regular schedule, and our indexers follow up on any new and changed documents, reading and categorizing them. We collect all the documents and compare them to the old documents. We have our staff of Indexers review all the changes, and determine what categories should apply to new and changed documents. You only see the documents and changes that you have told us are important to you.